| Purcahses |
21-1 |
DAAS 21-01_Federal and State Acquisition-Improvement Process
FEDERAL AND STATE ACQUISITION/IMPROVEMENT PROCESS
Purpose: All capital acquisitions and building improvements using federal funding costing $5,000 or more must be pre-approved per ACL guidelines. This has not been routinely followed across all services.
Although this pre-approval is not a legal requirement for purchases using state funding, the Division believes that it is a best practice to put a policy in place that aligns with the federal requirement. Therefore, we are putting a pre-approval policy in place for both federal and state funding purchases exceeding $5,000 when OAA HCCBG funding or state monies are used.
Guidance. Please note that in accordance with NC Administrative Code 01 NCAC 05 and ACL, agencies are to comply with competitive e-quotes or written quotes for purchases $5,000 or more.
The AAA should review proposals for expenditures costing $5,000 or more using the Prior Approval Request and Justification Forms. Once these forms are completed, they should be sent, along with at least three (3) quotes, to Leslee Breen at DAAS. DAAS will then use the Evaluation Checklist to evaluate the proposal for approval.
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| Adult Day Care/ Adult Day Health |
20-20 |
DAAS 20-20_FINAL_ADC Certification of STATUS COVID_Attachment |
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DAAS 20-20__Adult Day Care COVID-19 Emergency Funding Extension |
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20-12 |
DAAS 20-12_Adult Day Care COVID-19 Emergency Funding Extension_29Jun2020 |
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20-05 |
Adult Day Care COVID-19 Emergency Funding |
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20-02 |
Revised Adult Day Care-Adult Day Health Complaint Policy Feb2020 |
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DAAS 20-02_Attachment_v35 3-3-2020 ADC ADHS Policy Procedure Manual |
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DAAS 20-02_Attachment_SAMPLE Program Director Complaint Letter |
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DAAS 20-02_ Attachment_SAMPLE ADC-ADH Complainant Letter |
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17-04
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Revised Certified Employee Medical Statement for Adult Day Care/Adult Day Health Providers
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17-4a
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Certified Employee Medical Statement |
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16-03
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Revised HCCBG Group Respite Service Monitoring Tool
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15-11 |
Revised Home and Community Care Block Grant Adult Day Care / Adult Day Health Monitoring Tools and Instructions |
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15-05 |
Guidance Regarding Adult Day Care/Adult Day Health Providers providing and/or Arranging Public Transportation as outlined in 10ANCAC 06R.0503 and 06s. 0404 |
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15-03
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Clarification of Home and Community Care Block Grants Adult Day Care/Adult Day Health Service Standards’ Activities of Daily Living and Special Feeding Definitions |
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14-06
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Revised Home and Community Care Block Grant Adult Day Care/Adult Day Health Service Standards Regarding Adult Day Health Participant Eligibility |
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14-03
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Revised Home and Community Care Block Grant Adult Day Care/Adult Day Health Service Standards |
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12-17 |
Submission of Identifying and/or Confidential Information |
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12-02
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Appropriate Billing of Unit Rates for Adult Day Care and Adult Day Health Clients |
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11-18 |
Required Documentation for the Revised HCCBG Adult Day Care/Adult Day Health Monitoring Tool |
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11-04 |
Revised Adult Day Health Services Certification Procedures Manual |
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11-03
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Adult Day Care and Adult Day Health Services Procedures Manual (Formerly Family Services Manual, Volume V, Chapter II) |
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11-02 |
Revised HCCBG Adult Day Care Adult Day Health Monitoring Tool
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11-01 |
Required Documentation of the Unbundling of Transportation and Daily Care Rate for HCCBG Reimbursement |
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10-18
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Adult Day Care/Adult Day Health Services Complaint Policy |
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10-09
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Unbundling of Transportation and Daily Care Rate for HCCBG Reimbursement and Addition of Two New ARMS Transportation Service Codes |
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10-02
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Providers ADS Complaint Policy
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10-01 |
ADS Complaint Policy |
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| ARMS |
20-14 |
DAAS 20-14_Overage Reporting for ARMS Codes 812 814 822 |
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20-11 |
DAAS 20-11_FCSP_Manual Revision 2020 ARMS Code Summary of Changes |
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19-06 |
Change in MIS Fee Rate Effective July 1, 2019 |
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11-06
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ARMS CNDS Interface |
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| Audits |
16-05 |
Audit Threshold HCCBG
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Changes to Single Audit |
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10-19
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Fiscal Monitoring of Providers |
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Citizenship Verification
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07-05
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Verification of Citizenship under the Older Americans Act |
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| Complaints |
20-02 |
Revised Adult Day Care-Adult Day Health Complaint Policy Feb 2020 |
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10-18 |
Adult Day Care/Adult Day Health Services Complaint Policy |
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10-02 |
Providers ADS Complaint Policy
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10-01 |
ADS Complaint Policy
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Confidential Information
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12-17 |
Submission of Identifying and/or Confidential Information |
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Consumer Contribution Schedule
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2023
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This 2023 Schedule must be used with all new clients and also with all established clients at the time of their annual reassessments who are receiving Type I Services and are above the federal poverty guideline.
Type I Services include, but at are not limited to, Adult Day Services, Group Respite, Housing and Home Improvement, In-home Aide Services, and Family Caregiver Support – Respite Care and Supplemental Services. Please consult the “Division of Aging and Adult Services Manual – Consumer Contributions Policy and Procedures” for exact details regarding Type I Services and the proper use of the Recommended Consumer Contribution Schedule. This manual may be accessed directly at http://www.ncdhhs.gov/document/consumer-contributions-policy-and-procedures
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| FCSP |
22-06 |
DAAS 22-06_FCSP Reporting Changes |
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21-02 |
DAAS 21-02_FCSP Hospice Respite Clarification |
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20-14 |
DAAS 20-14_Overage Reporting for ARMS Codes 812 814 822 |
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20-11 |
DAAS 20-11_Family Caregiver Support Program Manual Revision |
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DAAS 20-11_FCSP_Manual Revision 2020 ARMS Code Summary of Changes |
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DAAS 20-11_Family Caregiver Support Program Manual Revision |
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20-06 |
Extension of $2,500 Respite Care Cap for FFY2020
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19-05 |
Family Caregiver Support Program Eligibility |
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14-08 |
Family Caregiver Support Program, Clarification and Reporting Requirements for Code Categories I, II, and III |
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12-07
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Family Caregiver Support Program & Project C.A.R.E. Respite Policy Revisions |
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11-11 |
Family Caregiver Support Program/Project C.A.R.E. Collaboration Model |
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01-04 |
Family Caregiver Support Program
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| Funding |
21-01 |
DAAS 21-01_Federal and State Acquisition-Improvement Process |
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20-10 |
COVID Pandemic Response Part IV |
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20-09 |
COVID Pandemic Response Part III |
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20-08 |
COVID Pandemic Response Part II |
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20-05 |
Adult Day Care COVID-19 Emergency Funding |
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16-11
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Updated Policies on Record Retention and Management |
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15-15 |
15 - 15 Revised Liquid Nutritional Supplements Policy, NC Senior Nutrition Program |
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15-06
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SFY 15-16 County Funding for the Home and Community Block Grant |
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15-01 |
SFY 13-14 County Aging Services Data and SFY 15-16 County Budget Instructions |
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14-01 |
SFY 12-13 County Aging Services Data and SFY 14-15 County Budget Instructions |
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12-14 |
2012-2013 General Purpose Funding |
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12-09
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Senior Center Long-Term Obligations Funding |
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12-04 |
Area Agency on Aging Responsibilities in County Funding Plan Development for the Home and Community Care Block Grant (HCCBG) |
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12-01
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SFY 10-11 County Aging Services Data and SFY 12-13 County Budget Instructions |
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11-12 |
2011-2012 General Purpose Funding |
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11-10 |
Elimination of HCCBG Volunteer Program Development Funds |
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11-08 |
Update on SFY 11-12 Funding |
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11-05 |
SFY 09-10 County Aging Services Data and SFY 11-12 County Budget Instructions |
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10-17
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Senior Center General Purpose 2010-2011 Allocation |
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10-13 |
Suspension of Funding List |
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10-08 |
DAAS-10-08 - SFY 10-11 County Funding for the Home and Community Care Block Grant (HCCBG) |
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10-06 |
SFY 10-11 Regional Allocations |
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10-05 |
SFY 08-09 County Aging Services Data |
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10-03 |
Monitoring of ARRA Nutrition Providers |
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Group Respite
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15-02
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Home and Community Care Block Grant Group Respite Services Policies and Procedures |
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12-13 |
Changes in Home and Community Care Block Grant Client Eligibility Policy Related to the Registration of Clients under Age 60 |
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| HP/DP |
14-05
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North Carolina Title IIID Health Promotion and Disease Prevention Standards Revision |
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12-05 |
Title III-D Health Promotion and Disease Prevention Revision |
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| Housing and Home Improvement |
23-01 |
DAAS 23-01_Housing and Home Improvement Service Raising Expenditure Allowance |
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15-04 |
Housing and Home Improvement Service, Clarification and Reporting Requirements |
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| In-Home Aid |
22-05 |
DAAS 22-05_EO130_256 WAIVERS RESCINDED_20Jul22 |
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13-17 |
Revisions to the Monitoring Tool and Process of the In-Home Aid Program |
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13-07 |
Special Assistance In-Home Approvals for Individuals with Verified Supported Housing Slots |
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12-13 |
Changes in Home and Community Care Block Grant Client Eligibility Policy Related to the Registration of Clients under Age 60 |
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| Legal |
21-10 |
DAAS 21-10_Legal Service Standards Eff 12 1 2021 |
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Mental Health Counseling
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04-14-23 |
Revised Home and Community Care Block Grant Mental Health Service Standards |
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| Monitoring |
22-09 |
DAAS 22-09_ Monitoring Guidance SFY23_Change Notice No. 23-01 |
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22-01 |
DAAS 22-01_Monitoring Guidance SFY22 |
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15-11
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Revised Home and Community Care Block Grant Adult Day Care/Adult Day Health Monitoring Tools and Instructions |
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14-14 |
Subcontractor Monitoring |
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13-17 |
Revisions to the Monitoring Tool and Process of the In-Home Aid Program |
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13-16
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Senior Center Operations Monitoring Exemption - Clarification |
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13-16 |
Senior Center Operations Monitoring Exemption |
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13-15 |
Subcontractor Monitoring |
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13-09 |
Programmatic / Services Specific Risk Assessments |
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13-08 |
Consumer Contributions and Title III Monitoring |
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13-04 |
Verification of 501 ©3(3) Status for Private Non-Profit Providers |
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12-16
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Revised Home and Community Care Block Grant (HCCBG) Institutional Respite Care Monitoring Tool |
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12-08 |
Monitoring of Services Funded by HCCBG |
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11-18 |
Required Documentation for the Revised HCCBG Adult Day Care/Adult Day Health Monitoring Tool |
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11-02 |
Revised HCCBG Adult Day Care Adult Day Health Monitoring Tool |
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10-19 |
Fiscal Monitoring of Providers |
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10-03 |
Monitoring of ARRA Nutrition Providers |
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| Nutrition |
15-15
|
15 - 15 Revised Liquid Nutritional Supplements Policy, NC Senior Nutrition Program |
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| Senior Centers |
22-07 |
DAAS 22-07_2022-23 Senior Center General Purpose Funding |
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DAAS 22-07_2022-2023 DIRECTORY USED FOR ALLOCATIONS with amounts_attachment |
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22-04 |
DAAS 22-04_Senior Center Long-Term Obligations Inventory |
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DAAS 22-04_scinventorytables 2022 Final_Attachment |
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21-07 |
DAAS 21-07_2021-22 Senior Center General Purpose Funding |
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DAAS 21-07_2021-2022 CURRENT SC DIRECTORY USED FOR ALLOCATIONS_Attachment |
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21-06 |
DAAS 21-06_scinventorytables 2021_Attachment |
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DAAS 21-06_2021 LTO Inventory |
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20-22 |
DAAS 20-22_ Virtual Programming Requirement for Certified Senior Centers
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| |
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DAAS 20-22_Certification Virtual Programming Guidelines |
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DAAS_20-15_2020-21 SC DIRECTORY USED FOR ALLOCATIONS FINAL_Attachment |
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19-01 |
Rescinding of Administrative Letter 16-8 |
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16-08 |
Charging Fees Clarification in Senior Centers <-- RESCINDED 1-17-2019 |
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15-10
|
Senior Center Long-Term Obligations Inventory, effective July 1, 2015 |
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14-09 |
2014-2015 General Purpose Funding |
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13-18 |
2013-2014 General Purpose Funding |
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13-16 |
Senior Center Directors Assuming Dual Roles - Clarification |
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13-16 |
Senior Center Directors Assuming Dual Roles |
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13-10 |
Senior Center Long-Term Obligations Inventory |
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13-06
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Senior Center Operations Monitoring Exemptions |
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12-14 |
2012-2013 General Purpose Funding |
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12-09 |
Senior Center Long-Term Obligations Funding |
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11-12 |
2011-2012 General Purpose Funding |
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11-07 |
Charging Fees in Senior Centers |
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10-17 |
Senior Center General Purpose 2010-2011 Allocation |
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10-04 |
Waivers of Service Operations and Certification Standards |
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| Services Standards |
22-03 |
DAAS 22-03_Revisions-Options Counseling Component Info&Options Standards |
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21-10 |
DAAS 21-10_Legal Service Standards Eff 12 1 2021 |
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20-11 |
DAAS 20-11_FCSP_Manual Revision 2020 ARMS Code Summary of Changes |
| |
20-07 |
DAAS 20-07_COVID-19 Pandemic Response |
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18-07 |
DAAS 18-07 Overnight Respite Service-Home Community Block Grant Service |
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14-10
|
Reinstatement of Volunteer Program Development under the Home and Community Care Block Grant |
| |
13-08 |
Consumer Contributions and Title III Legal Services |
| |
12-16
|
Revised Home and Community Care Block Grant (HCCBG) Institutional Respite Care Monitoring Tool |
| |
12-13 |
Changes in Home and Community Care Block Grant Client Eligibility Policy Related to the Registration of Clients under Age 60 |
| |
12-07 |
Family Caregiver Support Program & Project C.A.R.E. Respite Policy Revisions |
| |
12-02
|
Appropriate Billing of Unit Rates for Adult Day Care and Adult Day Health Clients |
| |
11-10 |
Elimination of HCCBG Volunteer Program Development Funds |
| |
11-09 |
Revised Home and Community Care Block Grant Mental Health Service Standards |
| |
11-07 |
Charging Fees in Senior Centers |
| |
11-03
|
Adult Day Care and Adult Day Health Services Procedures Manual (Formerly Family Services Manual, Volume V, Chapter II) |
| |
11-01
|
Required Documentation of the Unbundling of Transportation and Daily Care Rate for HCCBG Reimbursement |
|
10-09 |
Unbundling of Transportation and Daily Care Rate for HCCBG Reimbursement and Addition of Two New ARMS Transportation Service Codes |
| |
10-04 |
Waivers of Service Operations and Certification Standards |
